Step 5
Procurement & Logistics
All approved design materials are purchased, received, inspected, and documented by Palm Club Logistics. This centralizes responsibility, protects warranties, and prevents the delivery issues that commonly delay renovations.
What Palm Club Logistics Does
Order Placement and Scheduling
We place purchase orders with vetted trade suppliers, align lead times with your contractor’s schedule, and coordinate deliveries.
Billing Coordination
Procurement invoices are prepared per item and per phase so orders can be released on schedule. Palm Club Logistics may bill you directly or the general contractor, depending on the GC agreement.
Receiving and Inspection
Every shipment is received and checked for correct SKUs, quantities, finishes, and condition. We open boxes and inspect sensitive items like lighting, plumbing, tile pallets, stone, cabinetry components, and hardware.
Damage and Defect Rectification
If an item arrives damaged or incorrect, we handle replacements and resequencing with vendors.
In practice, a meaningful share of deliveries requires intervention. We resolve these issues before they impact the site.
Documentation and Technical Support
We prepare specification sheets, cut sheets, and fulfillment guides for your GC. This ensures the field team has the right technical information at install time.
Purchasing Policy and Approvals
Exclusive Procurement
All design-related materials in scope are procured through Palm Club Logistics. This protects quality control and warranty chains.
Final Approvals
After the studio presentation and one included revision round, you approve the selections pack. Approval and sign-off are due within one week of the final post-revision presentation.
Items that are not approved within that window may require re-pricing due to supplier program changes.
Full Payment Before Ordering
Payments for goods and materials are due in full before orders are placed with vendors.
Availability Changes and Reselection
Reselection Without Extra Design Fees
If a selected item becomes unavailable or the quality is not acceptable, we will reselect efficiently at no additional design cost.
Documentation is updated and reissued for clean approval.
Receiving, Inspection, and Chain of Custody
Check On Arrival
We verify quantities, finishes, and dimensions. Palletized materials and fragile fixtures are opened and inspected. Issues are reported to vendors immediately and replacements are arranged.
Release To Site
Materials are released to the job site with packing lists and specifications. This reduces wasted trips and install-day surprises.
Recordkeeping
We maintain order records, approvals, and delivery documentation. This supports warranty claims and provides traceability.
Warranties and Protection
We specify from suppliers that provide factory warranties. Because we manage purchasing and documentation, warranty coverage remains intact.
If a claim is required, we coordinate with the vendor and provide the necessary paperwork.
Pricing Notes & Possible Surcharges
Comparative Retail Pricing
Palm Club Logistics charges comparative retail pricing for goods and materials. Freight, handling, and taxes are applied per vendor policy.
Additional Charges That May Apply
Some items may carry extra freight, storage, fabrication, or installation charges due to size, customization, or site conditions. These are disclosed in procurement invoices.
What You Will See
A clear selections list tied to drawings and elevations
Procurement invoices aligned to phases and lead times
Delivery updates and confirmations as items pass inspection
Documentation for your GC, including spec sheets and fulfillment guides
What This Step Does Not Include
General Contracting Services
Palm Club is not a licensed GC. Your GC manages permits, site labor, and installation sequences. We support them with documentation, materials readiness, and design oversight.
Permit Drawings and Engineering
These are produced by the GC’s architect or engineer. We coordinate design intent so their documents reflect approved selections.
How This Reduces Risk
Centralized ordering prevents mismatched finishes and incorrect SKUs
Inspection catches defects before install day, not on install day
Proper documentation keeps warranties valid and speeds any claims
Coordinated lead times reduce job site idle time and change orders driven by material delays
Common Questions
Next Step
With procurement underway, we move into Project Oversight and Completion, where our team coordinates with your GC, monitors installation quality, manages change orders, and supports you through the punch list.
